Privacy Statement

Conference Privacy Statement

We are committed to protecting your privacy and ensuring that your personal data is handled responsibly and transparently.

1. Collection of Personal Data

When you register for or participate in the conference, we may collect personal information such as your name, email address, telephone number, organization, job title, dietary requirements, accessibility needs, and payment details, where applicable.

2. Purpose of Data Processing

Your personal data will be used for purposes related to the organization and delivery of the conference, including:

Processing registrations and managing attendance.
Communicating important information about the event, including programme updates and logistical arrangements.
Providing appropriate catering, accessibility, and other requested services.
Managing payments, where applicable.
Evaluating the conference and improving future events.
Complying with applicable legal obligations.

3. Photography, Video, and Audio Recording

Photographs, video footage, or audio recordings may be taken during the conference for documentation, reporting, and promotional purposes. Information about the use of such materials and any applicable consent or objection procedures will be provided to participants in advance or at the event.

4. Sharing of Personal Data

Personal data may be shared with service providers involved in organizing the conference, such as registration platforms, venues, catering companies, and technical support providers, where necessary. Data will not be sold to third parties. Any disclosure will be limited to what is necessary and carried out in accordance with applicable data protection laws.

5. Data Retention and Security

We will retain personal data only for as long as necessary to fulfil the purposes described in this statement or to meet applicable legal and administrative requirements. Appropriate technical and organizational measures will be implemented to protect personal data against unauthorized access, loss, alteration, or disclosure.

6. Your Data Protection Rights

Where applicable under data protection law, you may have the right to access your personal data, request its correction or deletion, restrict or object to certain processing activities, request data portability, and withdraw consent where processing is based on consent. You may also have the right to lodge a complaint with the relevant data protection authority.

7. Contact Information

If you have any questions about this Privacy Statement or how your personal data is processed, please contact:

Conference Organizer: Universitatea din Oradea, Scoala Doctorala de Stiinte Ingineresti
Email: omoldovan@uoradea.ro
Address: Oradea. str. Universitatii nr. 1

8. Updates to This Statement

This Privacy Statement may be updated when necessary to reflect changes in the conference arrangements or applicable data protection requirements. The latest version will be made available through the conference website or other official communication channels.